Your Event,
Perfectly Executed
At Ash Blue Meetings, we provide expert event planning services designed to keep every element of your meeting or conference running smoothly. Whether you need complete project management or support with select aspects, our team brings deep knowledge and hands-on expertise to ensure your event succeeds from start to finish.
No detail is too small, no project too complex. With Ash Blue Meetings handling the logistics, you can focus on your goals—not on juggling to-do lists.
What We Offer
Comprehensive Event Planning –
From Start to Finish
We provide tailored solutions designed to meet your unique needs. Whether you require comprehensive, large-scale management or prefer to select specific services to enhance your team, we’ve got you covered.
Personalized Event Planning –
Tailored Support for any Event
Every event is unique, which is why we provide customized planning services designed to suit your specific needs and goals. From intimate local gatherings to large-scale national events, we’re here to bring your vision to life with precision and care.
Our superpower is knowing how to keep all the plates spinning at once. With us by your side, you can rest easy knowing nothing will be overlooked.
Our Core Event Management Services
Hotel/Venue Sourcing & Contract Negotiation
Find and secure the perfect venue, negotiate favorable terms, and handle all contracts.
Full Project Management
Oversee every aspect of your event, from budget monitoring to final execution, keeping you on track and on time.
Vendor Sourcing & Coordination
Source, manage, and coordinate vendors for AV, florals, décor, and more.
Giveaway & Swag Management
Organize custom swag and branded event gifts, handled end-to-end.
Room Block & Hotel Coordination
Manage hotel room blocks and attendee accommodations with precision.
Food & Beverage Oversight
Plan, coordinate, and oversee catering and special dietary needs.
Audio Visual Management
Source AV providers, coordinate production, and solve technical needs.
Speaker Management & Prep
Work closely with speakers on logistics, prep, and onsite support.
Special Events & Dinners
Plan memorable dinners, parties, and fundraising events within your program.
Registration Management
Set up and manage guest registration, attendee lists, and communications.
Sponsor/Exhibitor Prospectus
Develop compelling sponsor and exhibitor packages.
Sponsor/Exhibitor Management
Handle outreach, contracts, and VIP needs for sponsors and exhibitors.
Graphics, Signage & Asset Management
Oversee design, production, and placement to create a cohesive event identity.
Onsite Event Support
Post-Event Analysis & Bill Review
Post-Event Analysis & Bill Review
Conduct detailed post-event reviews, feedback analysis, and billing audits.
"Been working with Ash Blue for years and could not imagine doing an event without them. They always focus on the details that maybe would be missed at other events. When they are there I know it is handled with a smile and great attitude. You can tell they love their job."
Kevin Frankenburger, Producer, Vice President
TES Productions
Plan Your Next Event With Us
Whether you’re organizing a conference, charity dinner, or annual meeting, Ash Blue Meetings is your partner for seamless execution.