Detailed & Strategic
Meeting Planners
Ash Blue Meetings specializes in crafting seamless, productive, and memorable meeting experiences tailored to your specific needs. Our event specialists offer end-to-end meeting planning and event coordination services to ensure every aspect of your conference or gathering runs seamlessly. From detailed project management to handling logistics, scheduling, vendor management, and on-site operations, our experienced team delivers precision and professionalism at every stage.
Whether you're organizing a corporate meeting, a large-scale conference, or an intimate event, we manage everything—big or small—to bring your vision to life. At Ash Blue Meetings, our meeting planners take pride in offering flawless event execution, providing peace of mind so you can focus on your goals. Trust us to handle the details while you shine.
Who We Partner With
Our meeting planning services are designed to assist a wide range of clients, from small businesses to large corporations. We also work with non-profit organizations and government agencies, providing the same level of professionalism and attention to detail regardless of industry or budget. Our goal is to make your meeting experience stress-free and successful, no matter the event, industry, size, or scope.
Small Businesses
We understand that as a small business owner, you have limited resources but big goals. Let us help you plan and execute your meetings so you can save time and focus on growing your business.
Large Corporations
For larger companies with multiple departments, our team can handle all aspects of meeting planning and coordination, ensuring a cohesive and streamlined event for all attendees.
Non-Profit Organizations
We are passionate about supporting non-profit organizations and their causes. Let us assist you in planning your fundraising events, conferences, and meetings while staying within your budget.
Government Agencies
We have experience working with government agencies at all levels to plan and execute successful meetings that meet specific regulations and requirements.
Types of Events We Manage
We specialize in managing a diverse range of events, tailored to meet the unique goals and visions of our clients. Our expertise includes organizing conferences, ranging from large-scale industry gatherings to intimate professional seminars. We also excel in curating elegant galas and fundraisers, ensuring these events not only exceed expectations but also achieve their intended impact.
Additionally, we handle corporate dinners, lunches, and banquets, creating memorable experiences for attendees while maintaining a seamless flow of activities. From prestigious award shows and impactful networking events to invigorating business retreats and dynamic team-building activities, we thrive under the variety of scenarios each of these events presents.
Our services also extend to tradeshows, where we help our clients highlight their brand and build valuable connections. Whether it’s festive holiday parties or meticulously planned social gatherings, our team ensures every detail is managed with precision and care. With our experience and collaborative approach, there’s virtually no limit to the types of events we can bring to life.
Our superpower is knowing how to keep all the plates spinning at once. With us by your side, you can rest easy knowing nothing will be overlooked.
Our Professional Meeting Planning Service
Sources Venues & Negotiates Contracts
We source and secure ideal meeting venues, negotiate favorable terms, and manage all contractual agreements.
Manages Meetings from Start to Finish
We manage all meeting details, from initial budget oversight to a final, flawless event execution.
Sources & Coordinates Vendors
We source and coordinate vendors for audiovisual, décor, and other essential meeting services.
Manages Giveaways, Swag, & Gifts
We manage branded meeting giveaways, promotional swag items, and any gifts, from concept to delivery.
Coordinates Room Blocks & Hotel Stays
We coordinate hotel room blocks, suite reservations, and attendee accommodations precisely.
Plans Food & Beverage Services
We organize catering needs for your meeting, from basic orders to custom dietary requirements and more.
Coordinates All Audiovisual Needs
We source audiovisual providers and equipment while also managing all technical production requirements.
Handles Speaker Logistics & Preparation
We provide comprehensive logistical and prep support for speakers, including on-site assistance.
Plans Special Dinners & Events
We plan impactful dinners, receptions, and special events integrated into your meeting program.
Coordinates Meeting Registration
We set up and manage attendee registration, guest lists, and related communications.
Develops Sponsor & Exhibitor Packages
We develop engaging sponsorship and exhibitor packages to encourage attendance and ensure satisfaction.
Manages Sponsors & Exhibitors
We manage sponsor and exhibitor relationships, including outreach, contracts, and VIP services.
Coordinates Meeting Graphics & Signage
We coordinate the design, production, and placement of all meeting graphics and signage for a cohesive experience.
Provides Onsite Meeting Support
We deliver expert onsite support to ensure seamless meeting execution from start to close.
Analyzes Post-Meeting Performance & Billing
We conduct post-meeting analysis, review event performance, and audit final billing.
"Been working with Ash Blue for years and could not imagine doing an event without them. They always focus on the details that maybe would be missed at other events. When they are there I know it is handled with a smile and great attitude. You can tell they love their job."
Kevin Frankenburger, Producer, Vice President
TES Productions
Plan Your Next Meeting With Us
Whether you’re organizing a conference, charity dinner, or annual meeting, Ash Blue Meetings is your partner for seamless execution.